Constitution for Pace Computer Society of Pace University

            Revised on 21 May 2004  

Article I - Name
The organization, known between 1991 and 1995 as the Association for Systems Management (ASM) merged with the Pace University Chapter of the Association for Computing Machinery (ACM) to form hereinafter the Pace Computer Society.  In these bylaws, it is referred to as PCS.

Article II - Purpose
PCS is organized to:

1. Promote an increase interest and knowledge of the languages, design, development, management, and applications of modern computing.
2. Provide educational opportunities for students having an interest in the advanced technology of computers and its applications in business.
3. Provide information to students on the Career Opportunities in the Computer Systems field.
4. Encourage student participation at Pace University and other interested persons in the Pace University Community.

Article III – Discrimination Policy

PCS does not discriminate on the basis of age, disability, sex, or national origin.

Article IV - Membership
Section 1. Eligibility
Membership is open to all Pace University students and other interested persons in the Pace University Community.

Section 2. Membership Fees
PCS Membership is free of charge.

Section 3. Voting Privileges
Each member who is in good standing shall have one vote.

Article V - Officers
Section 1. Election
PCS shall elect from the voting membership an Executive Board consisting of the President, Vice President/Secretary, and Treasurer at the last meeting of the Academic Year.

Section 2. Qualification vof Officers and Members

GPA requirement:

1)      All officers must maintain at least a minimum GPA of 2.5

2)      All members must maintain at least a minimum GPA of 2.0

Section 3. Duties of Officers
The President shall:

1. Exercise general supervision over all affairs of the organization.
2. Preside over all meetings.
3. Appoint ad hoc committees and executive liaison officers as deem necessary.
4. Serve as Chief Executive Officer to enforce the Bylaws.
5. Make the final decision over the Executive Board and all other committees.
6. Have full authority to act on behalf of the organization at all times.

The Vice President shall:

1. Assist the President in all undertakings.
2. Coordinate all programs and events of the organization.
3. Assume the duties and office of the President in the event of a vacancy.
4. Take minutes at PCS meetings.
5. Maintain all non-financial records of PCS.

The Treasurer shall:

1. Be in charge of all financial property of PCS and maintain detail financial records of all revenues and expenditures.
2. Collect duties, pay bills, and maintain membership records.
3. Prepare and present budget proposals to Student Life.
4. Prepare and present budget proposals to Student Life.

Section 4. Terms of Office
Officers shall serve their office for 1 year unless reelected to hold the position again.  No officer may hold the same office for more than 2 years.

Section 5.  Impeachment of officers
Any board member may be tried for impeachment upon calling an emergency meeting of all members and advisors and may be removed by 2/3 of the votes of all voting members.

Article VI - Committees
The Executive Board shall form any committees (standing or temporary) that they feel are necessary.  Henceforth, there shall be four committees at all times:             

(I)        Website/Newsletter Committee shall:

1. Be involved in the development and management of the society’s website.
2. Promote the publishing of articles for the website.

(II)       Programming Committee shall:

1. Assist the website committee as needed.
2. Compete in programming contests sponsored by ACM and IBM.

(III)     Tutoring Committee:

1. Qualified members who sign up to tutor shall be involved in the tutoring of students in any computer related course. 

(IV)     Fundraising and Promotions Committee shall:

1. Be responsible for organizing all of the society’s meetings and Workshops.

Article VII Faculty - Advisors

1. PCS shall have 2 advisors.  One to represent ACM.
2. The Faculty Advisor shall be requested to serve for the duration of their stay as a faculty member at Pace University.

Article VIII - Meetings

1. General Meetings should be held every 2 weeks or as needed at the discretion of the President.
2. Board Meeting shall be held every 2 weeks.  All Board members are required to be present.  The Faculty Advisor(s) will be invited to all Board meetings.

Article IX - Amendments
Amendments may be proposed by any voting member of the organization in writing and read at the next general meeting.  A vote will be called at the following general meeting and 2/3 votes are required for ratification of the Amendment.

Amendment 1 – 11 August 2003

Pace Computer Society Treasury Rules

The Pace Computer Society Treasury Rules have been written to enforce the proper and accurate recording of the society’s transactions.  These rules must be reviewed and followed by all PCS officers.

1)                  PCS Estimated Budget:

·        The PCS Estimated Budget must be prepared every year based on revenue and expense forecasts estimated by the various PCS officers.

·        The PCS Estimated Budget must be reviewed and approved by the President or Vice-President of the Pace Computer Society prior to any official distribution.

·        The PCS Estimated Budget must be submitted to all PCS officers and the Pace Budget Allocation Committee every year for their records.

2)                  PCS Treasury Report Form:

·        A PCS Treasury Report Form must be prepared following any event conducted by the Pace Computer Society regardless of the amount of revenues and expenses generated.

·        A PCS Treasury Report Form must be approved by two (2) members of the Pace Computer Society.  One of those two members must be an active PCS officer.

·        Each Treasury Report Form must be submitted to any PCS officer upon request.

·        Two (2) hard copies of each Treasury Report Form must be created.  One to be stored by the Treasurer in the “PCS Treasury Folder”, and the other to be stored by the Secretary in the “Back-Up Treasury Folder”.

3)                  Annual Revenue & Expense Report:

·        The “Annual Revenue & Expense Report” must be prepared every year by the PCS Treasurer.

·        The “Annual Revenue & Expense Report” must represent the total generated income based on all official transactions recorded in the “PCS Treasury Folder”.

·        The “Annual Revenue & Expense Report” must be submitted to all PCS officers and the Pace Budget Allocation Committee for their records.

4)                  Revenues:

·        All revenues in the forms of cash, check, or money order must be saved in the PCS Treasury Box by the Treasurer until official bank deposit is completed.

·        The PCS Treasury Box and/or Bank Account must be verified by the President or Vice-President on a monthly basis to ensure proper recording activities.

5)                  Expenses:

·        PCS cash or check disbursements must be approved by the President or Vice-President of the Pace Computer Society.

·        The Treasurer must record each transaction in the “PCS Treasury Folder”, provide a hard copy of such transaction to the Secretary for the “Back-Up Treasury Folder”, and submit payments to the respective parties.

6)                  “PCS Treasury Folder” and “Back-Up PCS Treasury Folder”:

·        The “PCS Treasury Folder” must be the Reference Manual for all PCS financial activities.  It must record all budgets, revenues, expenses, donations, and all other kinds of financial transactions in reference to the Pace Computer Society.  This folder must be saved by the PCS Treasurer, and may be accessible to all PCS officers.

·        For security and contingency purposes, a “PCS Back-Up Treasury Folder” must be saved by the Secretary, and accessible to the President or Vice-President of the society upon request.  This “PCS Back-Up Treasury Folder” must hold copies of each and all official PCS financial transactions.